It will not take an entry that does not balance
Every line you add moves a running total of debits, a running total of credits, and the difference between them. While that difference is anything but zero, the entry is not going in.
Accounting software the rest of the business posts to
Sales, purchases and payments arrive here as entries, not as a list somebody re-types. What you add by hand has to balance before it will save — and once it is approved, nobody can quietly change it.
Where it comes from
Most of what is in here, nobody typed
An invoice, a receipt, a goods-received note and a payslip are all accounting entries as far as the ledger is concerned. In Biznify they are made where the work happens and land here as postings — which is why the chart of accounts has names on it that no bookkeeper opens by hand.
- Sale
- Sales
- Accounts Receivable
- Sales Tax Payable
- Purchase
- Accounts Payable
- Goods Received Not Invoiced
- POS
- Cash on Hand
- Outlet Cash
- bKash Merchant Wallet
- Inventory & Manufacturing
- Inventory
- Work-In-Process Inventory
- Cost of Goods Sold
- HRM
- Payroll Liabilities
One ledger
Every posting above lands in the same chart of accounts as the entries you make by hand, under the same five classes, and comes out in the same nine reports.
What is left for accounting to enter by hand is the part that has no document behind it anywhere else in the business — an adjustment, a depreciation, an opening balance.
What is in it
Everything the Accounting module covers
Chart of Accounts
Five classes — asset, liability, owner’s equity, income and expense — with your own accounts grouped under each, and a new one opened from inside the group it belongs to.
See how it worksJournals
As many debit and credit lines as the entry takes, with a running difference at the foot. Save it as a draft to come back to, or approve it and let it take its number.
See how it worksIncomes & Expenses
One form each way round: the account the money moved through, then the categories it broke down into — and the receipt attached to the entry itself.
See how it worksRecurring Journals
Rent, salaries and subscriptions set to repeat every so many days, months or years. The list shows each one’s last run and whether it is still active.
See how it worksInternal Transfers
One account out and as many accounts in as you need, on a single voucher — with the same difference counter making sure the legs add up.
See how it worksReports
Nine of them, from the trial balance to balance flow by day, month and year. Each has its own filters, its own tab and a download button.
See how it works
Day to day
What a day in it actually looks like
Four screens carry almost all of it. Each one asks for the same few things and will not let you save until the entry balances.
Money out
Pick the account it came from, then list what it went on — rent, fuel, three things at once if that is how the receipt reads.
- Date
- Expense from
- Category → amount
- Attachment
Money in
The same form the other way round: the account it landed in, then the categories it came under.
- Date
- Income to
- Category → amount
- Attachment
A journal entry
For everything that is neither: as many debit and credit lines as it takes, with a running difference at the bottom.
- Date
- Description
- Account / debit / credit
- Add line
Moving your own money
One account out, as many in as you need — a single voucher for a transfer that splits, rather than one for each leg.
- Date
- Transfer from
- Transfer to → amount
- Attachment
How it holds
Two things that keep it straight
Most of what an accounting module is worth is in what it refuses to do. These are the two refusals.
An approved entry cannot be edited, only cancelled
A draft is yours to change. The moment it is approved it takes its number — JV-2026-00000001, and on from there — and the edit option is gone. A mistake is corrected by a cancellation that stays on the record, not by quietly rewriting what happened.
Any of the three can carry up to 5MB of the paperwork it came from, so the receipt is on the entry rather than in a drawer.
Why it matters
Why a business keeps its books in here
A ledger package gives you somewhere to type the month up after it has happened. This is the same ledger with the rest of the business already posting into it, and a few things it will not let anyone do.
- The sales and purchases your team raised are already posted — nobody re-types last month
- An entry that does not balance cannot be saved, by anyone, in any state
- Approved entries cannot be edited, only cancelled, so the trail holds up to an auditor
- A counter operator can take money all day without ever reaching the ledger
- The receipt is attached to the entry, not filed in a drawer somewhere else
- Trial balance, balance sheet and P&L are a date filter away, not a month-end exercise
What comes out
The seven you will open most
There are nine in the reports centre. These are the seven that get opened — each in its own tab, with its own filters and a download button. Star the ones you run every week and they sit at the top.
1 of 7
The Trial Balance groups every account by class, subtotals each one and ends on a single total for all of them. If the books are straight, the debit and credit columns come out identical — which is the one number worth checking before you trust any of the others.
Getting started
How accounting gets running
How long it takes depends on how you work and what has to come across from wherever it lives now. That is what the second step is for — and nothing is committed before it.
Start the trial
30 days, no card, nothing to install. Put a real week of your own work through it rather than a demo of ours.
A short discovery
We go through how you actually work — the documents, who should see what, and what has to come across into accounting.
Set up and trained
Modules configured to that, roles set screen by screen, and your team taken through the parts they will each use.
Live, and still answered
Phone, email or online, from the team that built it. Nobody hands you to a reseller once the invoice is paid.
Questions
What bookkeepers ask about it
Can an entry be changed after it has been approved?
No. A draft is yours to edit or delete, but approval assigns the entry its reference number and takes the edit option away — the only action left is to cancel it, and the cancellation stays on the record. Nothing is silently rewritten.
What stops an unbalanced entry being saved?
Every voucher form keeps a running total of debits, a running total of credits and the difference between them. While that difference is anything other than zero the entry cannot be saved, as a draft or as an approved entry.
Can the receipt be kept with the entry?
Yes. Journals, expenses, incomes and internal transfers all take an attachment of up to 5MB — PDF, image or spreadsheet — so the paper the entry came from is on the entry rather than in a drawer.
Can rent, salaries and subscriptions post themselves?
Yes, through recurring journals. You set the amount, the accounts it moves between and how often to repeat it — a number, then days, months or years. The list shows each one’s last transaction date and whether it is still active, so nothing runs on unnoticed.
What reports does the accounting module produce?
Nine: Trial Balance, Balance Sheet, Profit and Loss, General Ledger, Account Balance, Transaction History, and balance flow by day, month and year. Each opens in its own tab with its own filters and a download button, and any of them can be starred to keep it to hand.
Can staff be kept out of the accounts they should not see?
Yes. Every screen carries its own view, create, update and delete boxes, ticked per role, so a counter operator can raise a sale without reaching the ledger or the purchase price. Each role also has its own landing page — an accountant opens on the accounting dashboard.
The rest of it
Explore other features
- PurchaseOrders, goods received, supplier bills
- InventoryStock by warehouse, batch and serial
- ManufacturingBills of material and costed production
- SalesQuotations, orders, invoices, returns
- Point of Sale (POS)Counter sessions, quick billing, day close
- HR & PayrollAttendance, leave, salary and payslips
- Client & VendorOne ledger per customer and supplier
- Integrated E-CommerceOne stock behind shop and website
See accounting on your own numbers
Start the trial and put a week of real work through it, or have us walk you through accounting against the way you already do it.